FICTITIOUS NAMES INQUIRY - HELP MENU

This selection provides explanations/examples on how to make fictitious name inquiries using the "Fictitious Name Inquiry Menu". It also provides a brief description of the fictitious name information available using the Public Access System.

Fictitious Name Inquiry Functions Explanations/Examples

As you, the user, view the fictitious name inquiry menu you will notice that you have several options available. To search using one of these methods, choose the appropriate option and proceed as instructed below. Below is a listing of those options as well as a description of their usage:

Fictitious Name List By Fictitious Name:

This transaction provides a list of the names of all registrations on the fictitious name data base. The list is alphabetic, beginning with the name that is closest to the key entered. This list also includes the address, county, and status of each record.

Example:
To inquire about a specific fictitious name,
type the name in the "Fictitious Name" field,
then press the "Submit" button.

A partial key may be entered. For Example: LITTLE RED SCHOOLHOUSE could be entered LITTLE RED SCH.

To obtain more detailed information about the filing, click on the name you wish view. If additional filing history is available, the message 'View Filing History' will appear on the detail screen. If there is no additional filing history, the message 'No Filing History' will appear.

Fictitious Name List By Owner Name:

This transaction provides a list of owner names for fictitious name filings on the data base beginning with the name that is closest to the key entered. This list also includes the registered fictitious name, address, county, and indicates whether the owner is a current or past owner.

In order to obtain more detailed information about the filing, click on the owner's name. The fictitious name detail screen will be displayed.

Example:
To view all fictitious names with a particular owner name,
type the owner's name in the "Owner Name" field,
then press the "Submit" button.

NOTE: If the owner is an individual, type in the last name first. Punctuation is not necessary.

Fictitious Name List By Corporate Owner Charter/Document Number:

This transaction provides a list of fictitious name registrations owned by the corporation with the specified Corporate Charter/Document Number. The list also includes the name, address, county, and status of the fictitious name. There may be multiple registrations listed for one Charter/Document Number.

Example:
To inquire about a registration by the corporate owner charter/document number,
type the charter/document number in the "Charter Number" field,
then press the "Submit" button.

To obtain more detailed information about the filing, click on the name. The fictitious name detail screen will be displayed. If no matches are found, the message "Records not found in that direction" will be displayed.

Fictitious Name List By Owner FEI Number:

This transaction provides a list of fictitious name registrations related to the specified owner's FEI Number. The list also includes the name, address, status, and county of the fictitious name. There may be multiple registrations listed for one FEI Number.

Example:
To inquire about a registration by owner FEI number,
type the nine digit FEI number in the "FEI Number" field (omitting the dash),
then press the "Submit" button.

To obtain more detailed information about the filing, click on the name. The fictitious name detail screen will be displayed. If no matches are found, the message "Records not found in that direction" will be displayed.

Fictitious Name List By County For Prior Week:

This transaction provides a list of registrations filed in the prior week indexed by individual counties. The list will include the name, address and date of filing of the fictitious name.

Example:
To inquire about registrations filed in a specific county,
type the name of the county in the "County" field,
then press the "Submit" button.

To obtain more detailed information about the filing, click on the name. The fictitious name detail screen will be displayed.

Fictitious Name Detail By Fictitious Name Registration Number:

This transaction provides detail information on the actual filing of the fictitious name requested by document number. If the requested document is not found the error message "Invalid document number" will be displayed.

Example:
To inquire by fictitious name registration number,
type the 12 digit registration number in the Document Number field,
then press the "Submit" button.

The screen will contain detail information about the filing including document number, owner name and address, file date, expiration date status, county, etc..

Requesting Images Of Fictitious Name Registrations:

From the GEN/LLP Lien detail screen, scroll down to the section titled "Document Images". There you will notice hyperlink listings of the images available for the filing. This section will also inform you if there are no images available for the filing.

Displaying an image
After you have selected a hyperlink associated with an image, you can then open or view the image on your screen. The ability to display the image requires that you have a TIFF viewer associated with your Internet Browser. For more information about the Document Image System and TIFF files click here.

Definition Of Data Items:
Common Terms Defined
Data Item Definition
Document Number 12 digit number assigned when filed
Status Status of filing: active or expired
Date Filed Date document was filed with the Division of Corporations
Expiration Date Filings expire 5 years from filed date
Current Owners Current number of owners
County Name of county where business is located
Total Pages Total number of pages including attachments
Events Filed Number of amendments filed - these include Renewals, Cancellations, owner changes, etc.
FEI Number Federal Employer Identification Number
Owner Information Owners' name, address, and (if applicable) FEI number and corporate charter number
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